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GOVERNMENT OF KERALA
MANUAL
OF
KERALA STATE
SCHOOLS
ATHLETICS & GAMES MEET
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Chapter – I
KERALA SCHOOLS GAMES ASSOCIATION
1. Chief Patron - Hon'ble Chief Minister of Kerala
2. Patron - Hon'ble Minister for Education
3. Advisor - Secretary General Education , Kerala
Executive Committee
There shall be an executive Committee constituted by the Director of Public Instruction to
advise and assist in the Organisation and conduct of the Inter - school competitions in sports
and Games.
The committee shall consists of:-
Chairman (Ex-officio)
Director of Public Instruction
Vice Chairmen
Director of Higher Secondary Education
Director of Vocational Higher Secondary Education
Members
Additional Directors of Public Instruction
Joint Director (Academic) Higher Secondary Education
Deputy Director Vocational Higher Secondary
One Deputy Director (nominated by the chairman)
One Dist. Educational Officer (nominated by the chairman)
All Revenue District Secretaries
Two Technical experts (Physical Education Teachers (nominated by the chairman)
One representative of recognized teachers’ organizations
Member Secretary
Organiser for Sports in Schools
.
Note: - All the nominations will be made by the DPI from the panel of persons submitted by
Organiser for Sports in Schools.
The executive committee shall be responsible for the General Administration of the conduct
of the year round programme of the Inter School and Inter- District competitions in Games
and Sports. This Executive Committee shall be responsible to lay down the general policies
for the successful conduct of the competitions within the framework of these rules. It shall be
the competent body to interpret these rules or it’s thereof. Subject to concurrence of
Government it shall have the powers to add, delete, alter or modify any articles of these rule
and regulations. However, such changes or modifications if any required shall be
incorporated and communicated well in advance of the beginning of the academic year, to
all concerned with specific mention of the date from which the changes came into force.
The Executive committee shall appoint a sub committee to select the members of the
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State team for participation to National School Games with the following members:-
1. Director of Public Instruction
2. Director, Higher Secondary Education
3. Director, Vocational Higher Secondary Education
4. Organiser for Sports in Schools.
5. Minimum three experts of the respective disciplines.
Note: - Organiser for Sports in Schools will be in charge of selection of members of the State
in for participation to national school meets.
Term of Office:-
The term of Office of the nominated members shall be for a period for one year or till
his successor is nominated and taken charge.
The executive committee shall meet at least twice in a year
I. The Committee shall meet before first of July every year to approve the report of the
activities of the proceedings year and to chalk out the Programme for the succeeding
year.
II. The Government shall be decided the time and venue of Athletic championship every
year
III. The Executive Committee may be convened any number of times during an academic
year to transact important matters if any in consultation with or under the directive of
the chairman.
IV. Normally seven days notice shall be served for the meeting of the executive
Committee. However, the meeting may be convened on short notice in consultation
with the chairman, or by the Chairman himself under his own signature.
For the purpose of successful conduct of the Inter-district competition, the districts
within the state shall be dividend into Units as follows:-
The State shall be divided in two Zones. Each Zone consisting of seven revenue Districts
considered as a unit as follows.
1. South Zone:-
Thiruvananthapuram, Kollam, Alappuzha, Kottayam, Pathanamthitta, Idukki.
Ernakulam.
2. North Zone:-
Kasargode, Kannur, Waynad, Kozhiokode, Malappuram, Palakkad, Thrissur.
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COMPETITIONS
The following shall be the stages of competitions in Sports and Games:-
Games:-
Competition will be held for all the games included in Appendix I.
1. School Competitions.
2. Sub District Level Competitions
3. Sub District level Competitions are to be held purely on Inter-School basis among the
schools (HSS, VHSE, T H SSLC (institutions coming under the IHRD) H S and UPS)
within each Edn. District under 14, 17 and 19 age categories.
4. Revenue. District level Championship to be held purely on Inter Sub District basis in
each Revenue Districts.
5. Zonal Championship to be held on Inter Revenue District basis among Revenue
District teams within each Zone, under 17 & 19 age categories.
6. State Championship - to be held on Inter Zone basis the 1st, 2nd and 3rd winners of
each zone in the zonal championship participating in the State championship under
17 & 19 categories
7. State school Athletics meet 1st three places can be participated in the inter Revenue
district competition in Under14,17,19, categories(Boys & Girls)
8. The maximum number of players that shall constitute a team in each discipline, at
different stages of competition is appended.
See Appendix V
CHAPTER II
(1) School Competitions:-
Every school shall conduct school competitions within the school in Games and
Athletics. The school authorities may conduct competitions in as many number of
Games and as many number of events in Athletics and Aquatic included in the
Appendix No. I. However, it shall be obligatory for every High School, HSS,VHSE and
THSSLC to conduct competitions at least in two Games, two events in running, two
events in Jumping and two events in throwing, and it shall be obligatory for every UP
school to conduct competitions in at least two events in running two events in
jumping, and one events in throwing. The school teams in various disciplines of
Games, athletics and aquatics to participate in the Inter-school competitions shall be
selected by the Headmaster with the help and assistance of the Physical Education
Teachers and with the help of other subject teachers. Every school should send a
detailed report of activities conducted in the School to the Sub District level before 15th
of February (Performa for report is appended).There shall be Inter school
competitions in Athletics among the L.P. and U.P schools within the Educational Sub
District for the age group of 12 years. The winners of each event shall be sent to Sub
District Athletics Competitions. The Assistant Educational Officer shall be responsible
for the conduct of competitions with the assistance of the Secretary sub district sports
and Games organizing committee. L P Schools attached with High School will also
participate in the concerned Sub district Level Sports. Schools where the post of
Physical Education Teacher exists, at least one game have to be trained. Event for
practice will be select depending up on the availability of infrastructure facility in each
School. The Head of the institution will supervise the training.
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Eligibility of the participants in the inter–school competitions will be as follows
1. The Competitor must be a bonafide regular student of the school he/she
represents.
2. He/she shall not have completed the age of 19 years on or before 31st December of
the year of participation. He/she shall have enrolled his/her name in the school
register within the first month of the commencement of the academic year or with
in 20 days of the declaration of the result of the previous standard whichever is
later.
3. In Senior Category all students below the age of 19 years as on 31st December of
the year of participation. Higher Secondary students are eligible to participate only
in Senior category (HSE, VHSE, THSE)
4. In Junior category all the students below the age of 17 years as on 31st December of
the year of participation irrespective of the games and sports is actually conducted.
Student up to 10th standard is eligible to participate in the junior category.
5. In Sub Junior category, all students should below the age of 14 years as on 31st
December in the year of tournament conducted. Students up to 8th Standard are
only eligible to participate in sub junior category.
6. Lower age group can participate in higher age group category. But a higher age
group student shall not be permitted to participate in the lower age category.
7. A student can participate only in one age group in any event or championship or
selection trial in one academic year in all level competitions.
8. He/she should have not less than 75% class attendance in the academic year till
the date of admission of entry forms for the tournament.
9. The re-admitted pupils in standard X to take up the deficiency in attendance shall
not eligible for participation in the competitions.
10. A person may be debarred from participation in the tournaments by the
organization committee for misconduct or indiscipline behavior or any other valid
reason. Such person (s) cannot participate during the period of disqualification.
11. A person who has tested Dope positive and has been debarred from participation
by the National/International Federations shall not be permitted to participate in
these tournaments.
12. The eligibility Certificate, as prescribed by the school Games Federation of India
on the basis of above eligibility criteria, duly signed by the Headmaster/Principal
of the concerned school, along with duly attested passport size photograph fixed
on the upper right and corner of the certificate, shall be submitted along with the
entry form by the school for registering the participation.
13. If a participant make any irregularity in eligibility or any violation of rules
regarding the competition/ misbehavior during the competition time,
Headmaster/ Principal can take disciplinary action against him/her after
consultation with Physical Education Teacher
14. The head of the institution must sign eligibility forms. In the eligibility date of
birth and other details regarding candidates should be clearly specified. Over
writing or any other correction shall not be made in the eligibility. Any
unauthorized corrections made in the eligibility, will be severely viewed. Any
violation of eligibility rules comes to notice, the team/ individual will be debarred
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from all competitions during the academic year.
15. All the participating students must be produced attested copy of the Birth
Certificate along with eligibility form.
CHAPTER III
SUB DISTRICT CHAMPIONSHIP (HSS, VHSE, T H SSLC (Schools
comes under IHRD) HS, UPS & LPS)
Every school shall participate in the Inter-School Competitions held at the
Sub district level in athletics Games, Wrestling and wherever possible in aquatics.
It shall be obligatory to enter competitors for athletics in at least one sprint event
up to and including 400 Mtrs excluding the relay races. One middle distance race,
two jumps and two throws in any section (Senior/Junior/Sub Junior/Kiddies (up
to Sub District competition)). All schools shall make earnest effort to hold
competitions of inter school aquatic championships also. The sub district
competitions are to be held in three days.
The track and field athletics meet must be held in a minimum of 200 Meters
track and the Assistant Educational Officer as the General Convener and
Secretary (Elected Physical Education Teacher) of the Sub District Organising
Committee shall be responsible to see that the competitions are held as per rules.
Aquatic competitions are to be organized in standard Swimming pool
wherever it is available. The safety of the participants should be the major concern
in choosing the venue and -organising the competition. General Convener is
responsible to call for entries in the prescribed form and work out the detailed
Programme in advance. The programme of Sub District championships shall be
published with all the details viz., List of Organising Committee, list of Officials,
list of competitors and chest nos. the order of events etc, well in advance of the
dates of competition.
Only a maximum of two pupils shall be entered from a school for an event
and one relay team in track and field athletics and aquatics.
In the case of wrestling one competitor can participate only in one weight
category
In games one school can send one team for the sub district level
competition.
For CHESS competition Ist place is eligible from each school, can participate
in the Sub District competitions and the competition has to be conducted in Two
days.
ATHLETICS: 1st, 2nd,and 3rd place winners in individual events and one selected
relay Team are eligible to participate in Revenue District Competitions.
AQUATICS: 1st, 2nd,and 3rd place winners in individual events and one selected
relay Team are eligible to participate in Revenue District Competitions.
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GAMES: One selected sub district team is eligible to participate in the Revenue
district level competition.
The Secretary shall send the entries for the Rev. Dist. Championship from the
concerned sub districts in the prescribed form to the General Convener of the Rev.
Dist. championship. The entry form must be counter signed by the General
Convener of the sub district level competition.
One team in one discipline from a school alone shall be entered for District
Championships (U-17, U-19). All tournaments shall be held on a knock-out basis.
It shall be obligatory on the part of every school to participate in the Districts
Championships at least in two games. Each school team shall be equipped with
proper uniform as appended in these rules. Teams, (Competitors) fail to come in
proper games uniform, are liable to be prevented from participation in the
championship. School teams participating in the District championship shall be
accompanied by a teacher and he/She shall be responsible for the discipline of the
teams. Girls participants included in the District team a Lady Teacher must be
accompanied
Competitions in the District Championship will be held only if there are at least
three teams for games in each discipline and three competitors in each item in
track and field and aquatics.
Organisation of Sub District Competitions
For the purpose of the successful conduct of the SubDistrict level Competition
an Organising Committee shall be formed.
Patrons - All M.P.s and MLAs of the concerned Districts. District Panchayath
President & District Collector
CHAIRMAN -Mayor, Panchayath president/Municipal Chairman
VICE CHAIRMAN - Panchayath/Municipal/Corporation Vice Presidents
Deputy Mayor, Education Standing Committee
Chairman/PTA President
GENERAL CONVENOR - Concerned AEO
CONVENOR - Principal, Higher Secondary (Nominated by RDD)
JOINT CONVENORS -
a. Principal, Vocational Higher Secondary
(nominated by the Deputy Director of VHSE)
b. High School Headmaster
c. UP Headmaster
d. LP Headmaster
ORGANISING SECRETARY - One Physical Education Teacher (elected by
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the Physical Education teachers)
TREASURER -Assistant Educational officer
Members
1. One Principal of Department HSS/VHSE
2. One Principal of Aided HSS/VHSE
3. One HM of Aided HS
4. One HM of Department HS.
5. Four Physical Education teachers from Dept. Schools or Aided School
(elected from the Phy. Edn. Teachers General body)
6. One woman Phy. Edn. Teacher (elected from the PET's General body)
7. One Phy.Edn. Teachers from the overall champion school in Athletics
8. One representative of recognized teacher’s organizations.
Where Inter School competitions in a particular discipline is being conducted
in a school ground, the Headmaster of the respective school shall be the sub
convenor as nominated by the organising Committee for the conduct of
competitions in that particular discipline who shall be assisted by the Physical
Education teacher of that school. However, where district championships is
conducted at one centre (Games Festival) the secretary of the Sub District
Committee will be the Organising Secretary. The organising Committee shall
draw the fixtures; fix the venue and date of competitions in various games,
athletics and aquatics. The General Convener of the committee of the Sub District
level competition shall send copies of the fixtures and other communications to all
schools within the Sub District. Organasing committee prepares an estimate of
expenditure for the conduct of the Sub District level competition. It shall be
obligatory for every school to participate in the Sub District level Competition
once it had sent their entries and is included in the fixtures. If by any change the
school team is not able to be present for competitions the sub convener shall
informed accordingly under intimation of the Sub District Secretary one hour
before the scheduled time of the competitions. If a school team included in the
fixtures absents from participation in the tournament as per fixtures without
giving information before one hour of the scheduled time, the school shall be
liable to pay a fine of Rs.100/-.
Selection of Sub. District Teams.
The Sub District committee shall nominate one selection committee to select
the Sub District teams in each game. Each selection committee shall consist of
three persons. As far as possible two members of the selection committee shall be
physical education teachers of whom at least one have to be specialised in that
particular discipline. The committee shall select the team by watching the
performance of the players in the Sub District championship or by conducting
separate selection, as is required. The members of the selection committee shall be
eligible for TA & DA as per rules.
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The following shall be the duration of competitions in the various Games:-
Football 70 minutes
Volley Ball Best of three
Basket Ball as per rules
Kho-Kho as per rules
Kabaddi as per rules
Cricket One inning (20 over)
Hand Ball as per rules
Hockey 60 minutes
Ball Badminton (fives) Best of three
Shuttle Badminton Best of 3 (4 single and one double)
Table Tennis Best of 3
Tennis as per rules
Chess as per rules
Judo as per rules
Note:- Latest International Rules as adopted by National - Federation shall be
followed. Organsing committee can be decide the duration of time wherever it is
necessary
Protests:-
The Sub District Committee shall constitute a protest committee of five persons.
1. The General Convener (Ex-officio, chairman)
2. One Principal
3. One Headmaster
4. Organising Secretary
5. Two Physical Education teachers (Experts) nominated by the chairman.
If the teams of institutions of any of the members of this protest committee is
directly involved in the protest, the convener may nominate another member in that
place.
Protest if any shall be submitted in writing to the General convener within
(Half) an hour of the competition of the game/event with a protest fee of Rs.250. If
the protest is received by the convener, he shall forward the same immediately with
his remarks to the Secretary.
General convener shall be responsible to convene the protest committee as early
as possible. If the protest is rejected the protest fee shall be forfeited and remitted in the
Bank along with the tournament fund. If the protest is upheld, the protest fee shall
return to the party who submitted the protest.
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CHAPTER IV
REVENUE DISTRICT CHAMPIONSHIP (INTER -SUB DISTRICTS)
The District level competition in all Sports & Games shall be held on an inter
Sub.District basis
In Revenue District Competition, the first three winners in Individual event
in Athletic and Aquatic meet and one relay team of the Sub District Competition
will be eligible to participate. In Games, one team from each Sub. District in each
age group, will be eligible to participate and matches will be played on knock out
basis.
The Assistant Educational Officer and the Sub District Secretary shall be
jointly responsible to select, prepare and to sent the Sub District teams for
participation in the Revenue. district Competition.
The Deputy Director of Education will be General Convenor of the
committee for the purpose of organising and conducting the district Competition.
Deputy Director of Education shall constitute an organising committee for
the purpose which shall consist of
Patrons - All M.P.s and MLAs of the concerned Districts. District Panchayath
President & District Collector
Organisation of Revenue District Championships:-
CHAIRMAN -Mayor, Panchayath president/Municipal Chairman
VICE CHAIRMAN - Panchayath/Municipal/Corporation Vice Presidents
Deputy Mayor, Education Standing Committee
Chairman/PTA President
GENERAL CONVENOR - Concerned Deputy Director of Education
CONVENOR - Principal, Higher Secondary (Nominated by RDD)
JOINT CONVENORS- 1. All DEOs of Concerned Revenue District
2. Principal, Vocational Higher Secondary (Nominated
by Deputy Director, VHSE
3. One Headmaster nominated by DDE
SECRETARY - One Phy Education Teacher elected from the SDSGA
TREASURER - District Educational Officer of the concerned revenue District
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Members
1. One representative of recognized teacher’s organization.
2. Phy. Education Lecturer in DIET
3. All sub districts Secretaries
4. One Phy. Education Teacher from Over all champion in Athletics
It shall be the responsibility of the committee draw the fixtures for District
competitions, fix the venue and the dates, and to nominate - conveners for various
disciplines whenever the competitions are conducted at different centres. If all the
competitions are being held at one centre, a District sports games Festival, the
Secretary of the Rev. DSGA shall be the organising secretary.
Organising Committee shall prepare the budget estimate for the expenses
for conducting the tournament -
It shall be responsibility for the General convener to arrange play fields,
and to make technical arrangements. He/She shall also nominate competent
officials to supervise the competitions. The Deputy Director of Education shall
supervise the progress of the work from time to time
The organising committee may constitute other Sub Committees like,
Reception, publicity, Accommodation etc, wherever necessary. The methods
adopted for the formation of committee in the State Meets shall be followed.
The Meet office shall function well in advance of the Meet at the venue of
the championships, and the office shall be equipped with essential facilities to
provide any information to the Managers of Team and to the Press.
There shall be a selection committee at the Revenue District level to select
the members of the district teams for participation in the state championships. It
shall consists of following members:-
I. Deputy Director of Education (Chairman)
II. Secretary Rev. Dist. School Games. (Convenor)
III. Three experts of the respective discipline (Members)
In individual track and field, wrestling and aquatic events only three
players shall be selected for each event based on their performance in the Revenue
District Championship. However this selection will be subject to the minimum
standard prescribed for participation in State Meet which will be intimated to the
districts every year prior to the district Meets. In the case of wrestling only one
participant is allowed from one weight category.
In Chess competitions the 1st and 2nd places from each Sub District in each
category can be participated in the Revenue District competitions. The
competitions shall be conducted in two days.
The 1st and 2nd winners from each Revenue Districts are eligible to
participate in the Zonal Games competitions.
AQUATICS: The 1st, 2nd and 3rd place winners in Revenue District
competitions are eligible to participate in the State Schools Aquatics
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Championship
Protests:
The District committee shall constitute a protest committee of five persons
1. Chairman - Deputy Director of Education
2. Vice Chairman - DEO (where competitions are to be held)
3. Principal/Headmaster - (Nominated by the Deputy director of Education)
4. One physical Education teacher (Experts nominated by the Deputy Director
of Education.)
5. Revenue DSGA Secretary
If the team of institutions of any of the members of this protest committee is
directly involved in the protest, the Chairman may nominate another member in
that place.
Protest if any shall be submitted in writing to the General Convener Secretary
within (half) an hour of the competition of the game/event with a protest fee of
Rs. 500 /- If the protest is received by the convener, he shall forward the same
immediately with his remarks to the Secretary.
The Chairman shall be responsible to convene the protest committee as early
as possible.
If the protest is rejected the protest fee shall be forfeited and remitted in the
Bank along with the tournament fund.
If the protest is upheld, the protest fee shall be returned to the party who
submitted the protest for the smooth functioning of the RDSGA there will .be an
office under the control of the chairman in his premises.
The General Convener and the Secretary shall be responsible for the smooth
conducting of the District level competitions and submit the entries in time to the
state & zonal level competitions.
CHAPTER V
THE ZONAL CHAMPIONSHIPS (INTER DISTRICT)
The zonal championships in all Games shall be held on an Inter Rev.
District basis. One team from each Revenue district in each discipline under 17 &
19 age categories are eligible for participating in it. The zonal competitions shall be
held on a knock out basis. The Zonal competitions shall be held only for games
and there will be no zonal competition for track and field athletics and aquatics.
The Deputy Director of Education and the district Secretary shall be jointly
responsible to select prepare and to sent the district teams for participation in the
zonal Competition.
The Deputy Director of Education of the Revenue District where competitions
are to be held will be the General Convener of each zone for the purpose of
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organising and conducting the zonal championship.
The General Convener has to constitute an organising committee for the
purpose, which shall consist of:
CHAIRMAN -Mayor, Panchayath president/Municipal Chairman
VICE CHAIRMAN - Panchayath/Municipal/Corporation Vice Presidents
Deputy Mayor, Education Standing Committee
Chairman/PTA President
GENERAL CONVENOR - Concerned DDE
CONVENOR - - Principal, Higher Secondary (Nominated by RDD)
JOINT CONVENORS- 1. All DEOs of Concerned Revenue District
2. Principal, Vocational Higher Secondary (Nominated
by Deputy Director, VHSE
3. One Headmaster nominated by DDE
ORGANISING SECRETARY - Organiser for Sports in Schools
JOINT ORGANISING SECRETARY - RDSGA Secretary concerned
TREASURER - Administrative Assistant to the Deputy Director of Education.
MEMBERS - One representatives of recognized teachers organisations.
-All SDSGA Secretaries of Concerned Revenue District
The General Convener has to power to constitute the following sub committees
for the smooth conduct of the Tournaments.
1. Reception Committee
2. Transport Committee
3. Accommodation Committee
4. Ground And Equipments
5. Law & Order
6. Medical & Welfare
The General Convener shall be responsible for convening the meeting of the
committee in consultation of the chairman as and when required.
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It shall be responsibility of the committee to nominate - conveners for various
disciplines whenever the competitions are conducted at different centers. If all the
competitions are being held at one center as zonal games festival, the secretary of
the respective Revenue district shall be the joint organising secretary.
The Date & Venue of the Zonal Tournaments shall be finalized by the KSGA
meeting.
The General convener has to arrange play field, and to make technical
arrangements. He/She shall also nominate competent officials to supervise the
competitions.
The Meet Office shall function well in advance of the Meet at the venue of the
championships, and the office shall be equipped essential facilities to provide any
information to the Managers of Team and to the press.
For state level games competitions, the first three (3) teams in each games
under 17 & 19 age group are eligible for participation from each zone.
In Chess competitions the 1st and 2nd places from each Revenue District in each
category can be participated in the Zonal competitions. The competitions shall be
conducted in two days
Protest
A protest committee shall be formed and consist of the following members
1. General Convener-Chairman
2. District Educational Officer (Headquarter)
3. RDSGA Secretary
4. One expert from concerned game
5. Organiser for Sports in Schools
Protest if any shall be submitted in writing to the General convener through
the Convenors of the concerned game in consultation in the organiser for Sports
within half an hour of the competition of the game/event with a protest fee of
Rs. 1000. /-
The Chairman shall be responsible to convene the protest committee as early
as possible.
If the protest is rejected the protest fee shall be forfeited and remitted in the Bank
along with the tournament fund.
If the protest is upheld, the protest fee shall be returned to the party who
submitted the protest for the smooth functioning of the RDSGA there will .be an
office under the control of the chairman in his premises.
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The General Convener and the Secretary shall be responsible for the smooth conducting of
the District level competitions and submit the entries in time to the state & zonal level
competitions.
CHAPTER VI
STATE
CHAMPIONSHIP
1. The date and venue of the State meet will be decided by the Exe.
Committee (Kerala school Games and Athletic Association) State school
sports and games shall have three components - State school Athletic and
Wrestling championship, State school Aquatic meet, State school games.
2. Arrangements for free lodging will be made from the previous day of the Meet.
Every UP Schools student has to contribute @Rs.5/-. High School and THSSLC
(under IHRD) students in the state, (complete or incomplete) shall contribute
an amount of @Rs.8/-, and Higher Secondary, Vocational Higher Secondary
and Technical Higher Secondary students in the state shall contribute @Rs.25/-.
The above-mentioned amount shall distribute as follows
Level Sports
fund
School
Level
Sub
District
Revenue
District
State
Level
U P Rs. 5/- Nil Re. 1/- Re. 1/- Rs. 3/-
H S Rs. 8/- Nil Rs. 1.5/- Rs. 1.5/- Rs. 5/-
HSE,
VHSE,
THSE
Rs. 25/- Rs. 7/- Rs. 4/- Rs. 5/- Rs. 9/-
U P Schools under the jurisdiction of Assistant Educational Officer shall
collect the sports fund @Rs, 5/- from each student and the contribution to
revenue district shall handed over to concerned deputy director of education
and state level contribution have to handed over to Director of Public
instruction by way of demand draft. The amount allowed to assistant
educational officer should be utilized for organizing sub district meets. AEO
shall maintain a separate account for keeping this fund.
High Schools under the jurisdiction of District Educational Officer shall
collect the sports fund @Rs.8/-from each student and the contribution to
revenue district shall handed over to concerned deputy director of education
and state level contribution handed over to Director of Public Instruction by
way of demand draft. The amount allowed to Assistant Educational officer
shall be handed over to AEO concerned.
HSE, VHSE and THSE (come under IHRD) schools shall collect the Sports
Fund @Rs, 25/- from each student and the district level contribution handed
over Deputy Director of Education concerned and state level contribution
handed over to Director of Public Instruction by way of demand draft
encashed in State Bank of Travancore, Vazhuthacad Branch (570). The deputy
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Director has received fund from each Higher Secondary Schools and distribute
the provision for each Sub District equally. The provision of Revenue District
shall keep in a separate account and the fund utilized for organising Revenue
District Level meet.
3. The first three winners in all the approved individual items in the Revenue
district Meet will be eligible to participate in the state meet subject to their
satisfying the minimum standard for participation in State meets which
will be intimated to the Districts every year prior to the District meets.
4. Aquatics: First Three winners in each Revenue District in each events are
eligible to participate in the State Aquatics meet
5. State level Merit certificates will be awarded to the athletes only those who
are qualifying the minimum standard intimated by the Sports Organiser
prior to the Competition.
6. Alteration of any kind will not be allowed in the list once submitted.
7. Each Deputy Director of Education will select and appoint two teachers
(one will be in charge of Boys, one in charge of girls) and his nominee (not
below the rank of DEO) will be the general Manager of the contingent. As
far as possible heads of schools may be in charge of the team from the
district. The person selected should be those in whom, the Deputy Director
of Education has full confidence. The DDE will issue necessary instruction
to the schools concerned to send the pupils to a convenient centre on a
specified date. The teachers deputed for the purpose will receive them and
escort them to the venue of the state meet. The escorting teachers will be
held responsible for the safety and good conduct of the children entrusted
to their cares. The escorting teachers should stay with their teams and
should not leave the venue of the State meet till meet is over. The Deputy
Director of Education or the General Manager may inform the General
convener of the Meet the anticipated time of their arrival and the mode of
travel so that arrangements may be made to receive them at the Railway
station or Bus stand as the case may be.
8. Participants, on arrival should register their names at the Reception Office
and get all directions from the officer-in-charge.
9. The Officials of the Meet and the technical delegates state team selectors
will be selected by the Organiser for Sports in Schools
10. The District concerned will give suitable training in advance to the
participants, for the March past to be held in the inaugural functions.
Participation in the March past is compulsory to all and two flags, one for
hoisting and one for March past to be handed over at the time of
registration to the Officer-in-charge. Any lapse is reported, the Deputy
Director of education and RDSGA Secretaries in the concerned District are
held equally responsible. Department can take disciplinary action against
both of them.
11. The actual traveling expenses of the participating pupils and the escorting
teachers (Second class train fare or Bus fare and expenses for food during
the journey) will be met out of Games Fee fund of the School concerned.
The escorting teacher may be given DA as per KSR.
12. Participating districts should make their own arrangements for playing kit,
uniform etc,
13. In chess competition 1st three places from each zone can be participated in
state chess championship.
17
CHAPTER VII
STATE SCHOOL TEAM SELECTION &
NATIONAL PARTICIAPATION
KSGA Executive committee shall appoint a sub committee to select the
members of the state team for participation in the National School Games with the
following members
1. Director of Public Instruction
2. Organiser for Sports in schools
3. Minimum three experts of the respective disciplines, Sports organizer will
be in charge of selecting the members of the state for participation to
National School Meets.
CRITERIA FOR STATE TEAM SELECTION
Games
Category
Under 17 & Under 19 (Boys & Girls)
Under 14 up to 8th Standard
Under 17 up to 10th Standard
Under 19 up to 12th Standard
In games events under 14-category team will be included only after
obtaining the prior sanction of KSGA. Under 14-category team selection will be
conducted through an open selection. The participants have to produce birth
certificate. In the case of Open selection the participants shall not issue any
Participation Certificate / Merit certificate. Open selection for any event
conducted prior to Zonal Games or along Zonal Games.
The candidates shall not to attend a lower age category in selection and
attend a higher age category in competition. Upper age groups are not eligible
to participate in lower age group category. Date of Birth of participants is
reckoned from 1st January for each age category.
1. All the expense of the State School Team for National participation is met by
the Education Department. Details of Expenses
a. Train fare (Participants and officials)
b. TA/DA for halt and journey (Participants)
c. TA / DA as per KSR to Officials.
d. Bus/Train fare for two and fro journey to camp & return fare to
residence/school.
e. Coaching camp allowance (Diet charge of G V Raja Sports School for
one day). No. of days as decided by the Organiser.
f. Jercy,T shirts & Track suits
18
g. Sports equipments.
h. Miscellaneous, medicine, ground refreshment, Reg. Fee etc.
All Physical Education Teachers in the Schools of Kerala State coming under
the purview of Kerala Education Rules are eligible to become a State School Team
selector. But the selector should be specialized in any of the discipline. If necessary
the service of experts from out side agency can also be used according to the
decision of the Organiser for Sports
2. All Physical education teachers/ teachers/staff members under the Director
of Public Instruction /Higher Secondary/ Vocational Higher Secondary
may be deputed as Manager of state school team. Coaches of the team must
be Physical Education Teacher/ an expert of the concerned event should
selected from Sports Council or any other outside agency as decided by the
Organiser.
3. DA for halt and journey will be followed by the norms of SGFI. Change or
modification in the rates will be applicable according to the SGFI norms.
4. Coaching camp allowance is normally allowed according to the rates of GV
Raja Sports School Diet charge. Present rate is Rs.65/- per day. Venue of the
camp will be decided by the Sports Organiser according to the convenience
of training.
5. In National participation, team managers must keep the first aid
instruments and medicines in the Spots Kit.
6. State Team members are to be provided light refreshment/ ground
refreshment after every competition.
7. Number of Officials and participants in the State School team will be
decided as per the norms of SGFI.
8. Inclusion of new events shall be considered only after satisfying the
following norms.
a. Approved Events/ Games of SGFI
b. Concerned Association has to meet all the expenditure for organizing
the event at State level and sending the teams to Nationals for a
minimum period of three consecutive years.
c. Minimum Eight Districts has to be participated in the State level
competitions.
d. National Level achievements in the competition are be considered.
e. The KSGA Executive Committee has the right to approve the new
inclusion of the event/ game.
f. The newly included game does not have any achievements in the
National Competition in three consecutive years; the event shall be
excluded for representing National competition.
9. State Level Games Competition for Sports Schools and Hostels will be
conducted. If the numbers of teams are less than 5 it will be considered as
selection trails and no Merit Certificate/ Participation Certificates will be
issued.
19
10. In all individual events there must be a minimum of three participants for
conducting the competitions of the number of competitors is less than three
that event will be conducted as selection trials.
11. Minimum two selectors are present at the venue in a time during State
School Team selection.
12. If a student represent any National level/ International level Tournament/
Coaching Camp at the time of Education District, Revenue District, Zonal,
State Level Competition, can participate in the final team selection directly
with the prior sanction of Organiser for Sports in Schools. If they cannot
participate in the final selection trials, the request will be denied.
13. State School Team will be finalized in the final selection conducted after the
Zonal Tournament. If there is any inconvenience or any technical problem it
can be rescheduled to a convenient date as decided by the Organiser for
Sports in Schools.
14. National level competition will be commenced before the Zonal
tournaments; Open selection will be conducted for the particular Game to
find out the State School team. No Merit Certificate/ Participation
Certificates will be issued to the participants of the selection trails. Actual
TA will be given to the selected candidates including reserves. (Second
Class train fare)
15. Athletics Team Selection. Kerala State School team will be selected on the
basis of the performance achieved in the State School Athletic Meet
16. Last years 6th place in the National School meet will be the qualifying mark.
17. Best Six performers in 100mts and 400mts race will be selected for 4x100mts
and 4x400mts Relay. (In comparison of General school and Sports Division
performances)
18. In case of a tie in the field events tie-breaking rules of Athletics Federation
of India (AFI) will be applied. Still the tie remains it will be finalized in the
coaching camp.
19.Swimming. State School Aquatic team will be selected on the basis of
the performance achieved in the School Aquatic Meet.
20. Last years 6th place in the National School meet will be the qualifying mark.
21. Water polo. State School Water Polo team will be selected from State Water
Polo Championship conducted along with State School aquatic meet.
22. Number of players will be decided by the norms of SGFI.
23. Wrestling. The State School Team will be selected from the final selection
trials conducted in connection with state school championship. One
wrestler is eligible to participate only in one weight category as per the
norms of SGFI.
23.In Chess competitions the 1st to 5th places shall be participated from each
zone in the state Team selection trails.
20
CHAPTER VIII
FORMATION OF COMMITTEES
The success of the conduct of the State Meets depends on active involvement
of the public of the locality. Hence it is highly essential to get the whole hearted
support of the MLAs, MPs, Panchayaths, Municipality, City Corporation, District
Level Officers of all Departments, VIPs of the locality, Press members of the PTA
of local schools, teachers and students Organisation, Land Lords, Merchants,
Businessmen, etc. Competent persons are to be selected as chairman and convener
of the sub committee.
Organising committee
Chief Patrons
1.Hon’ble Governor of Kerala
2.Hon’ble Chief Minister of Kerala
3.Hon’ble Minister for Education
4.Hon’ble Leader of Opposition
5.Ministers of Concerned Districts
Patrons
1.All MP/MLA of the concerned district
2.President, District Panchayath
3.Secretary General Education
4.District Collector
4. Superintendent of Police
5. Chairman- Mayor /MLA -concerned constituency / Municipal Chairman/
President District Panchayath
6. Vice Chairman-Deputy Mayor of Concerned Corporation/Municipal Vice
Chairman/ President Grama Panchayath/Chairman Standing Committee
7. Ex-Officio President - Director of Public Instruction
8. Vice Presidents - Director of Higher Secondary & Director of VHSE
9. General convener - Deputy Director of Education (wherever the
Competition held)
10. Joint Conveners - JD-Higher Secondary, Deputy Director VHSE, Principal
DIET, All district Educational Officers in that Revenue Dist.
11.Organising Secretary - Organiser for Sports in Schools
21
12.Joint Secretary - Rev. District Secretary - wherever the competition held
13.Treasurer - A.A. to the Dy. Director - wherever the competition held
Members
All members of the Exe-committee (KSGA) and chairman, convener and
Joint conveners of all the Sub committees.
Sub committees
1.Reception
2.Food
3.Media & Publicity
4.Programme
5.Law & order
6.Welfair
7.Accreditation & Registration
8.Accomodation
9.Transportation
10.Light & Sound
11.Stage & Pandal
12Ground & Equipments
13.Technical
14.Souvnier
15.Trophy
16.Ceremony
17.Finance
Note: - The organising Secretary will have overall control on the activities of the sub
committees.
Functions of various committees
Organising committee
The full responsibility of the proper conduct of the Meets depends on
organising committee
a) To co-ordinate the work of all Sub
committees
b) Preparation and approval of Budget
c) Allotment of funds to various committees
FUNCTIONS OF THE SUB COMMITTEES
1. Reception
a) Constitute a committee
b) Prepare the list of VIPs to participate the inaugural and valedictory
functions and to invite them.
c) Receive the VIPs and other guests etc. and look after their comforts.
d) Printing and distribution of invitations.
e) Distribution of Badges to Guests/Committee members
f) All arrangements to be made for the reception of participants at both the
Railway stations/Bus stations
22
g) Get sanctions from the railway authorities to establish a “Reception
Counter” at both the Railway Stations.- formal request letter and fee is to be
given to the railway.
h) Arrange for some “Waiting area” at the stations, where the participants can
relax until their transportation is arranged. Arrange for supply of “tea/
water” at these areas.
i) Necessary arrangements for the return journey of the participants.
j) The expenditure may be curtailed to the minimum.
k) A Lady Manager and Male Manager must be appointed as Local Manager
for each contingent to look after their welfare
2. Food and Beverages
a) Arrange food and beverages for the VIPs, guests and Officials and
Volunteers etc on all days.
b) Arrangements for ground refreshments to the Officials and Volunteers.
c) Arrangements for food for the participants
d) Arrange a separate hygienic Mess Hall (common mess), close to the main
accommodation place/ competition area.
e) The service of experienced cook/caterers especially experts in preparing
North Indian Foods are using is desirable.
f) Care has to be taken for cleanliness and quality of food supplied.
g) Arrange for adequate quantity of drinking water at the place of
competition, accommodation and F& B area. Outsource the supply of
mineral water to all these areas. Contact some manufacturers for the supply
of the same.
h) Assign some volunteers under the supervision of some teachers to look
after the Refreshments for VIPS. A convenient day may be select in
between the meet and provide a grant dinner to all participants & officials.
i) Liaise with the Reception Committee and
Registration committee to reach the final figure of participants
3. Media and Publicity
a) Give publicity through press and media.
b) Press conference may be arranged whenever necessary.
c) Wall posters and banners may be exhibited.
d) Arrangements for taking photographs.
e) Constitute a Committee for the same.
f) Assign Public Relations Department / individual to look after the Pre
publicity programme
g) Establish a media centre well before the championship begins, at the
Venue
h) Identify an area to establish a media centre at the Venue.
i) Equip the centre with needed gadgets like wifi connectivity, computers,
printers and photocopier etc.- during the competition days.
j) Liaise with the Technical Committee and Stadium Committee
23
4. Programme
A. Office
a) Set up the office at the earliest.
i. Equip the office with communicative systems and furniture
ii. Depute an officer to manage the correspondence and office
b) Try to gather approximate number of participants at least 20 days earlier to
competition- this will help to arrange the accommodation and transport.
c) Give publicity through press and media.
Press conference may be arranged whenever necessary
B.Pre meet arrangements
a. Receive the lists and entries of all participants from the participating
districts
b. Prepare the Technical Handbook
c. Prepare the detailed programme and order of events.
d. Prepare all the Score sheets required for the meet.
e. Prepare the participations certificates for the participants/team
officials/Technical Officials.
f. Preparation of medals.
g. Preparation of Chest numbers
h. Distributions of officials Uniform (Caps/T-Shirts/badges, etc.) to the
Technical Officials.
C. Meet Management
a) Procure/ outsource the required equipments
i. Computers
ii. Printers
iii. Fax Machines
iv. Photo copier machine
v. Office Stationary
vi. Internet
b) Assign needed qualified Technical Officials
c) Engage Meet Manager Software for the purpose. Outsource the same to
some established firms/ persons.
d) Liaise with the Technical Committee
e) Install a Technical Information Center at the stadium, associate with them
for smooth conduct
5. Law and order
a) Responsible for maintaining the discipline in the Competition arena,
accommodation centre, common mess etc.
b) Services of Police, N C C , Scouts and other Volunteers may be made use of.
c) Constantly be in contact with the Police.
d). Enough security is to be arranged in the stadium.
24
e). Entry to the competition area to be limited to competitors, officials and
media persons.
6. WELFARE COMMITTEE
a) Responsible for the welfare of the participants and Officials.
b) Necessary arrangements for medical aid and sanitation.
c) Make necessary arrangements in the competition arena, accommodation
centre, common mess etc.
d) Liaise the accommodation committee, ceremonies committee, programme
committee, Accommodation Committee and take necessary steps to rectify
the shortcoming brought in as a feedback from the participants.
e. Supply of Mineral water at different points of competition area.
7. Accreditation and Registration
a) Register all the participants and officials
b) Collect all the entry forms, eligibility certificates and birth certificates and
check same in consultation with the programme committee.
c) Issue accreditation cards to all the participants.
d) Constitute a committee to look after the Registration
e) Liaise with the with Committees like Accommodation and Transportation
to have a smoother function
8. Accommodation
a. Identify areas of accommodation –
b. Block the area
c. The Accommodation centre must have sufficient no. of toilets and also
ensure the availability of fresh water
d. Arrange for proper water supply
e. Ensure proper Electrification of the area
f. Proper lighting of classrooms, lobbies, bathroom areas.
g. Arrange for proper security for both boys and girls separately
h. Constant vigilance to be made available at the area of accommodations.
i. Invited officials’ accommodation to be arranged in hotels
j. Accommodation for VIPs & KSGA Members
k. Accommodation for media persons if needed
l. The required no. of rooms for technical officials is allotted to programme
committee convener
m. Confirm the number of participants
n. Confirm the number of officials expected
o. Identify the educational institutions and confirm the availability of the same
and get the consent from the management at the earliest
p. Check the facilities available to accommodate the participants
i. Number of toilets available
25
ii. Water sources
iii. Overhead tanks for storage of water
iv. Availability of Class rooms with door and locks if school is selected as
accommodation center
v. Electrifications in the classrooms, varandha, toilet areas and premises of
the building
vi. Security and protection available to the area- like compound wall,
accessibility to the building from the nearby areas etc.
vii. Block the rooms at various hotels/ lodges in the close proximity of the
stadium
viii. Liaise with the Reception Committee Accreditation Committee to
streamline the functioning of the Committee
9. Transportation
a) Arrange enough vehicles at both railway stations and bus stations
b) If place of accommodation is at faraway places arrange for transportationschool
buses can be arranged for this purpose. Or make arrangements with
the Private Bus.
c) Arrange smaller vehicles for VIP movements.
d) Establish a “control cell” at the Organizing Committee Office.
e) Make sure the availability of the private school buses for the purpose
f) Mobilize the departmental vehicles for the use of VIPS.
g) Liaise with Programme committee, Accommodation committee, Reception
Committee, Accreditation Committee to streamline the activities.
h) At least two buses will be provide by each contingent as their own purpose
10. Light and Sound
a) Arrange for good quality sound system and public addressing systems at
the Stadium
i.Main system at the main pavilion with enough wattage and cordless
mikes
ii. A small system at the warm up area
iii. Another one for starting area
b) Arrangements for light should be done at the accommodation centers,
common mess hall, competition arena, and other necessary places.
I. Enough stadium lighting is to be arranged if the main pavilion
electrification is incomplete
II. Stadium premises is also to be lighted up for the occasion
and by Generator is to be arranged.
c) Provide Electricty to the programme, media and Publicity with sufficient
accessories
d) Provide electricity wit necessary plug points to the Photo finish camera.
11. Stage and Panthal
a. Outsource the preparation of competition area
26
i. Elevated Platform with roofing for Photo finish Camera
ii. Shamiana for Officials at Finishing area.
iii. Arrangement of Field Umbrellas at the competition area of field
events.
iv. Shamiana at Warm up area and at the, hold up area, post
competition area
v. Shamiana around the Stadium out side the fencing and above the
pavilion.
vi. Arrange separate shamiana for registration (if needed)
vii. Arrange separate shamianas for separate mess in the
accommodation centre.
viii. Arrange separate cabin for media room.
ix . Proper area for Media people.
x. Camera Stand
xi. Cafeteria for VIPs
xii Pandhal for refreshment/ food serving area
Xiii Arrange separate cabin for Welfare, Law and order,
Programme, Trophy, Record, Call room
XIV. Provide Desk, Table, Bench and Chairs for Food serving area
12. Ground and Equipments
a. Give a formal request to the authorities concerned for the allocation of
ground
b. Request to the Secretary, Kerala State Sports Council, Thiruvanathapuram
for equipments including photo finish camera, wind gauge etc.
c. Prepare the list of equipments for the competition.
d. Procure new set of implements – shot, Discus, Javelin and hammer of
different weights, minimum five numbers each.
e. Procure a new set of Starting Gun and Blank cartridges (Starting guns are
always a problem)
g. Proper sanitation
h. Availability of fresh water in the toilets.
i. Consult with the Technical Committee for completion of the work.
13. Technical Committee
a. Monitor the availability of the equipments and stadium preparation for the
competition.
b. Arrange the sound systems and equipments as per the requirements of the
competition.
c. Appoint technical delegate in consultation with the convener programme
committee.
d. Monitor the warm up area
e. Arrange for the proper “Marshalling “of the competition area.
f. Liaise with the publicity committee for the arrangement for the proper
media facilities at the stadium
g. Install a TIC at the stadium, associate with them for smooth conduct.
h. Associate with the meet management group and follow up the work.
i. Certify the technical aspects.
j. Assign duties to the technical officials.
27
k. To appoint, add change or remove nay official at any stage of the
competition without assigning an y reason in consultation with the
manager of the meet.
l. To make alteration in order of events if found necessary with the
knowledge of the manager of the meet and convenor of the Programme
committee.
m. To confirm the duties assigned to the programme and ground and
equipment committee.
n. To conduct the clinic for the officials.
14. Souvenir Committee
a. Collect articles, Photography’s, advertisements etc and publish the
souvenir as early as possible.
15. Trophy Committee
a. Arrange the trophies systematically the order in which the prize list is
prepared by the programmes committee on that distribution of prizes at the
valedictory function may be done without any confusion.
b. Prepare a register showing the details of each trophy.
16. Ceremony Committee
1. Organise the torch rally
2. Arrange the opening & closing ceremony
3. Arrange the victory ceremony
17. Finance Committee
a. Collection of Donation in Cash or kind from public
c. To prepare and submit, Expenditure balance, Statement of the funds
with in a period of one month after the last day of meet. Conveners
of the various committees General Convener, Treasurer and
Organising Secretary will be held responsible for settling the
accounts.
d. Sponsorship shall be accepted. Before accepting the Sponsorship
prior sanction may be obtained from the Head of the Department.
28
CHAPTER IX
FINANCE
I. School Level Meets:-
The Headmasters are permitted to utilize the amount for expenditure to
the school Sports and games fees as per the provisions of special fee rules.
II. Sub District Level Meets:-
1. Each School shall pay the following affiliation fee and the same shall
be sent to the Assistant Educational Officer
All higher Secondary, Vocational Higher Secondary &
High Schools with strength of more than 1000 students - Rs.200.00
per each
All H S S, VHSS & High School with strength of less
than1000 students Rs.150.00 per each
U P Schools Rs. 50.00 per each
2. The Assistant Educational officer should collect the amount as
above and remit the same and any other amount collected or
received in the capacity as the chairman. Organising committee of
the Sub District Championship in a scheduled bank in an S.B
Account in the name of the General Convenor, District school
athletic championships and shall be operated jointly by the General
Convenor and the Treasurer (General Convener AEO) should
acknowledge and issue proper receipt of each draft or cheque.
3. The expenses for participation (TA of pupils and escorting teachers
limited to actual in the district championship shall be met by
respective schools. The Headmaster may utilise available funds
from special fee collection (Games fee).
4. The Assistant Educational officer may accept voluntary
contributions and donation from public schools, PTAs for the
conduct of sub district championships on proper receipts as per the
decision taken by the organizing Committee
5. The accounts both receipts and payments will be presented to the
D D E and got audited by the DDE. Excess amount if any after the
meet may be deposited in a Scheduled Bank in the name of
Assistant Educational Officer in his/her official capacity. Special
sanction of the Director of Public instruction may be obtained for
any sums taken out of this fund thereafter.
IV. Revenue District Level Meets:-
All the Sub Districts have to remit a sum of Rs.1000/- to the Concerned
29
DDE as the affiliation fee .
The amount should be sent to the Deputy Director of Education by the
AEO through a bank draft before 1st August every year.
The Deputy Director of Education may accept voluntary contributions and
donations from public schools, PTAs etc. for the conduct of Revenue District
Championships on proper receipts as per the decision taken by the organizing
Committee
The amount so received shall be put in a Schedule Bank in the name of the
Deputy Director of Education and operated by the Deputy Director and the
Treasurer, Administrative Assistant to the Deputy Director (Edn.).
The Deputy Director shall advance 75% of the estimated expenditure for
each game to the sub conveners to conduct the game. On completion of each
event, the sub convener shall prepare the Bill of charges along with the vouchers
and forward with results of competitions to the Deputy Director.
Following rates of T.A. and D.A is permitted for participants and escorting
teachers
1. T.A. - Actual II class Train /Bus Fare F.P.
2. D.A - Rs. 50/-per head per day for pupils
3. Rs. 50 per head per day for escorting teachers.
The expenses for participation of Sub District Teams to Revenue District
Tournaments shall met by the respective Educational District from the funds
collected for Sub District Sports and Games Meets. The contributions of Higher
Secondary & Vocation Higher Secondary @Rs.9- shall be collected by the Principal
and handed over to the Deputy Director of Education concerned. The amount
received by the Deputy Director should be equally distributed to revenue District
Meets and Sub District meets
Director of Public Instruction will audit the accounts
Zonal Tournaments:-
The following rates T.A and D.A is permitted for participants and escorting
teachers.
a. T.A - Actual II class Train/Bus fare (F.P)
b. D.A - Rs. 65 per head for pupils
c. Rs. 65/- per head per day for escorting teachers.
The D.A of the students at the rate of Rs.65/- per day per head will be given by
the DPI at the venue where the competitions are held
The Deputy Directors who is General Convener of Zonal Organising
Committee is empowered to collect from Public/Schools for the additional
expenditure than the amount given by the Director of Public Instruction for the
successful conduct of Zonal tournaments.
30
Directorate of Public Instruction will audit the accounts.
IV. State Level Meets: -
1. Every UP, HS, HSS, VHSS in the State (Complete or incomplete) will have
to contribute the amount as mentioned in Chapter VI clause 2. The amount
should be sent to the Director of Public Instruction in the name of Organiser
for Sports in Schools, Directorate of Public Instruction. by the way of
demand draft before 1st August.
2. All receipts should be properly acknowledged and expenditure properly
accounted. A cashbook in Form 7 and subsidiary registers in support of
details of receipts and expenditure should be maintained for this purpose.
3. The participants and escorting teachers are eligible for actual TA and DA
and same may be met from the concerned Districts from the amount
collected for the Sports and Games Meets of the Districts
4. T.A - Actual bus/train fare and expense for food for to and fro journey.
5. The teams participating in the Inter School competitions at District/ Zonal/
State level will be provided free unfurnished accommodation by the
Organisers. Wherever free hospitality is provided, they shall not be eligible
for DA.
6. The officials appointed for the State Level Meets will be paid mileage
allowances and DA as per KSR.
7. All accounts of the meet should be finalised and placed before the
organising committee and after obtaining the approval of the committee the
accounts will be got audited by Chartered Accountant. Balance if any, may
be sent to the Director of Public Instruction for being deposited in the
Athletic and Games Fund.
GRACE MARKS
The terms and conditions for awarding grace marks.
1. Regular School going students are eligible for grace marks.
2. Regular student failed in the examination and reappear for the second
chance is also eligible for grace marks. Third chance will not be considered.
For reappeared candidates, the certificates obtained during the course
period are only be considered for grace marks.
3. National level Merit Certificate holder/ National Level participation/ State
level Merit Certificate holders are eligible for grace mark.
4. In the case of Higher Secondary students those who secured merit
certificate in state level and National level participation, during the course
is eligible for grace marks.
31
5. In the case of Secondary Level students secured merit certificate or
participation certificate in state level or national level in 8th or 9th Standard
are only eligible for grace marks if they are participated at least in Revenue
District Level Competition in standard X.
6. Winners of state, National and Inter National schools sports and games
competition organized by the Director of Public Instructions, School Games
Federation of India, Asian School Federation and Inter National Schools for
Federation are eligible for Grace Mark.
7. Participants in Inter National Competitions are eligible for Grace Mark.
8. Winners in the competitions organized by the state Associations recognised
by the Kerala State Sports Council are eligible for Grace Mark.
9. Inter National, National level and State level participants and winners are
awarded grace marks in the following way in High Schools.
a. Winner in International Level Competition 25%.
b. Runner in International Level Competition 23%.
c. International Level Third placeholders 21 %.
d. International Participation 20%
e. Winner National Level 15 %,
f. Runners National Level 13 %.
g. National Level Third placeholders 11 %.
h. National Participation 10%.
i. State Level Winner 5% to 10% for a pass.
j. State Level Runner 5%.
k. State Level Third placeholders 3 %.
l. State Level participation 2% (4th to 6th place in Games and 4th to 8th
place for athletics)
m. Grace marks may be awarded to the 8th place holders in the State
level aquatic participants
10. Higher Secondary students are awarded Grace marks in the National Level
and State Level Competition is as follows.
a. Winner in International Level Competition 25%.
b. Runner in International Level Competition 23%.
c. International Level Third place holders 21 %.
d. International Participation 20%
e. Winner National Level 15 %,
f. Runners National Level 13 %.
g. National Level Third placeholders 11 %.
h. National Participation 10%.
i. State Level Winner 5%
j. State Level Runner 4 %.
k. State Level Third placeholders 3 %.
l. State Level participation 2 % (4th to 6th place in Games and 4th to 8th
place for athletics)
32
APPENDIX I
The inter school competitions shall be held in the following age Groups:
Sports & Games
1. Seniors: Below 19 years of age as on 31st December of every year & UP to
12th Std.
2. Juniors : Below 17 years of age as on 31st December of every year & UP to
10th Std.
3. Sub Juniors : Below 14 years of age as on 31st December of every year up to
8th std.
4. Kiddies: Below 12 years of age as on 31st December of every year up to 7th
std.
5. L P Kiddies: Below 10 years of age as on 31st December of every year up to
4th std.
6. L P Mini: Below 7 years of age as on 31st December of every year up to 2nd
std.
Games
1. Basket Ball Boys and Girls
2. Volley Ball do
3. Hand Ball do
4. Hockey do
5. Kho-Kho do
6. Kabaddi do
7. Badminton (Shuttle) do
8. Ball Badminton do
9. Table Tennis do
10. Cricket Boys
11. Foot Ball Boys
12. Gymnastics Boys & Girls
13. Tennis Boys & Girls
14. Wrestling Boys only
15. Chess Boys & Girls
16. Judo Boys & Girls
Note:- (1) If there are sufficient number of competitors available in each districts,
competitions will be introduced and the general rules for conditions will be
communicated then and there.
(2) The KSGAA shall have power to add or delete any event as and when found
necessary except as those modified if any by the School Games Federation of
India shall be followed.
33
APPENDIX- III
CERTIFICATE OF ELIGIBILITY
Game/ Sports………………………………
Section………………………..…… Boys/Girls………………………
Sub District………………………………………….
District………………….……………
Name of School………………………………………………………. Telephone
No……………….…
1. Name :………………………………………….
2. Father’s Name : ………………………………………….
3. Date of Birth : ………………………………………….
(in words :. ………………………………………………………………………………)
4. Study in Class : ………………………………………….
5. Since when : ………………………………………….
6. Admission No. : ………………………………………….
7. Date of Joining in School : ………………………………………….
8. Percentage of attendance : ………………………………………….
9. Two permanent bodily marks of the pupil
1………………………………………………………………………………………….
2. ………………………………………………………………………………………….
10. Details of the previous participation National level competitions
………………………………………………………………………………………….
. ………………………………………………………………………………………….
Signature of the Class Teacher Signature of the Student
Certified that the above-mentioned record is correct as per school records and my personal knowledge.
Date: …………… Signature with seal
of the Head of Institution
Signature of AEO. /DDE
Signature of the Sports Organiser
Attach Stamp
size photo
with seal &
Signature of
Head of
Institution
34
APPENDIX- III
ATHLETICS EVENTS
The competitions shall be held in the following events
Senior Boys Junior Boys Sub Junior Boys Senior Girls Junior Girls Sub Junior Girls
100m 100m 100m 100m 100m 100m
200m 200m 200m 200m 200m 200m
400m 400m 400m 400m 400m 400m
800m 800m 600m 800m 800m 600m
1500m 1500m 80MH (76cm) 1500m 1500m 80MH (76cm)
5000m 3000m Long jump 3000m 3000m Long jump
110MH (1.067m) 100MH (99cm) High jump 5000m 100MH (84cm) High jump
400MH (91cm) Long jump Shot put (4kg) 110MH (86cm) Long jump Shot put (4kg)
Long jump High jump Discus throw
1(kg) 400MH (76cm) High jump Discus throw
1(kg)
High jump Triple jump 4x100M relay Long jump Triple jump 4x100m relay
Triple jump Pole vault High jump Pole vault
Pole vault Shot put
(5.450kg) Triple jump Shot put (4kg)
Shot put (7.26kg) Discus throw
1.5(kg) Pole vault Discus throw
1(kg)
Discus throw
2(kg)
Javelin throw
(800gms) Shot put (4kg) Javelin throw
(600gms)
Javelin throw
(800gms)
Hammer throw
(5.450kg)
Discus throw
1(kg) 3km Walk
Hammer throw
(7.126kg) 5km Walk Javelin throw
(600gms) 4x100m relay
5km Walk 4x100M relay Hammer throw
(4kg)
4x100M relay 5km Walk
4x400M relay 4x100M relay
4x400M relay
N B:. Cross country common to all for Boys (5Km) and Girls (3km) separately
U P Section L P Section
Kiddies Boys/Girls
100m
200m
Long jump
High jump
4X100m relay
L P Mini
Boys/Girls
50m
100m
Standing Broad
Jump
4x50m shuttle
relay
L P Kiddies
Boys/Girls
50m
100m
Long jump
4X100m relay
35
APPENDIX- IV
AQUATICS
The competitions shall be held in the following events
N B:. WATER POLO ONLY FOR BOYS
Senior Boys Junior Boys Sub Junior Boys Senior Girls Junior Girls Sub Junior Girls
50 Free Style 50 Free Style 50 Free Style 50 Free Style 50 Free Style 50 Free Style
100 Free Style 100 Free Style 100 Free Style 100 Free Style 100 Free Style 100 Free Style
200 Free Style 200 Free Style 200 Free Style 200 Free Style 200 Free Style 200 Free Style
400 Free Style 400 Free Style 400 Free Style 400 Free Style 400 Free Style 400 Free Style
1500 Free Style 800 Free Style 50 Back Stroke 800 Free Style 50 Back Stroke 50 Back Stroke
50 Back Stroke 50 Back Stroke 100 Back Stroke 50 Back
Stroke 100 Back Stroke 100 Back Stroke
100 Back Stroke 100 Back Stroke 200 Back Stroke 100 Back
Stroke 200 Back Stroke 200 Back Stroke
200 Back Stroke 200 Back Stroke 50 Breast
Stroke
200 Back
Stroke
50 Breast
Stroke 50 Breast Stroke
50 Breast Stroke 50 Breast
Stroke
100 Breast
Stroke
50 Breast
Stroke
100 Breast
Stroke 100 Breast Stroke
100 Breast Stroke 100 Breast
Stroke
200 Breast
Stroke
100 Breast
Stroke
200 Breast
Stroke 200 Breast Stroke
200 Breast Stroke 200 Breast
Stroke
50 Butterfly
Stroke
200 Breast
Stroke
50 Butterfly
Stroke 50 Butterfly Stroke
50 Butterfly
Stroke
50 Butterfly
Stroke
100 Butterfly
Stroke
50 Butterfly
Stroke
100 Butterfly
Stroke 100 Butterfly Stroke
100 Butterfly
Stroke
100 Butterfly
Stroke
200 Butterfly
Stroke
100 Butterfly
Stroke
200 Butterfly
Stroke 200 Butterfly Stroke
200 Butterfly
Stroke
200 Butterfly
Stroke
200mIndividual
medley
200 Butterfly
Stroke
200 Individual
Medley
200mIndividual
medley
200 Individual
Medley
200 Individual
Medley
4x100 Freestyle
relay
200 Individual
Medley
400 Individual
Medley 4x100 Freestyle relay
400 Individual
Medley
400 Individual
Medley
4x100 Medley
relay
400 Individual
Medley
4x100 Freestyle
relay 4x100 Medley relay
4x100 Freestyle
relay
4x100 Freestyle
relay
4x100 Freestyle
relay
4x100 Medley
relay
4x100 Medley
relay
4x100 Medley
relay
4x100 Medley
relay
36
APPENDIX- V
In various Games number of players in a team shall be limited as follows
Note:- The same strength is allowed for participation in the Selection Trails for selection of State Team
from District and Zones. The expenditure towards T.A will be met from the special fees funds of the
concerned schools.
For National School Games S G F I Norms will follows.
Sl.No Game No. of Players
1 FOOTBALL 16
2 HOCKEY 16
3 BASKETBALL 12
4 VOLLEYBALL 12
5 BALLBADMINTON 8
6 CRICKET 16
7 SHUHTTLE BADMINTON 4
8 TABLE TENNIS 4
9 KABADDI 12
10 KHO - KHO 12
11 TENNIS 5
12 HANDBALL 12
13 CHESS 2
37
APPENDIX – VI
To
The Convenor
Inter School Competitions
……………………..Sub District
Sir
I write to inform you that………………………………………………… School proposes to participate in the
following events in the Inter School Competitions of ………………
………………………… Sub District for the year………………….
NAME OF GAMES
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Yours faithfully,
Principal/ H M
Name of School & Address
38
APPENDIX – VII
To
The Convenor
Sub District (Inter School) Competitions
……………………..Sub District
Sir
I am furnishing here the following students representing the ……………………………
………………… School and participating in the ………………………… Sub district competition to be held
at……………………………………………………….
NAME OF GAME …………………..
Name of Players
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Yours faithfully,
Principal/ H M
Name of School & Address
With seal
39
APPENDIX – VIII
ENTRY FORM FOR ATHLETICS & AQUATICS
Name of School………………….………..…………..……. Section …………………Boys / Girls
Sl.No Bib.No Ad.No Name of student Fathers Name Date of Birth Std Events
Place:
Date:
Name of Team Manager………………………………..
School Seal Principal/ H M
N B:- Use separate entry forms for each category
40
APPENDIX – IX
ENTRY FORM FOR REVENUE DISTRICT & STATE CHAMPIONSHIP
ATHLETICS & AQUATICS
Name of SubDistrict/ District………..…………..……. Section. …………………………. Boys /
Girls
Sl.No Ad.No Name of student Fathers Name Name of School Date of Birth Std Events
Place:
Date:
Name of Team Manager………………………………..
Secretary RDSGA Deputy Director of Education
Seal
N B:- Use separate entry forms for each category
